Call for Proposals Fiscal Year 2018

Do you want to be at the forefront of rapid translation of current psychological health research findings into clinical practice in the DoD?

Does your evidence-based practice, program, or intervention have the potential to address high priority practice gaps within the Military Health System (MHS)?

For fiscal year 2018, the Department of Veterans Affairs (VA) and the Department of Defense (DoD) Practice-Based Implementation (PBI) Network is calling for practice change proposals that promote evidence-based interventions, programs, or practices that support the psychological health of service members, veterans, and/or their families and that can be implemented and sustained within the Military Health System (MHS). The PBI Network solicits high quality proposals for review and selection to be translated and implemented in DoD psychological health clinical settings. A pilot of the practice change initiative will be implemented at a small number of Air Force, Navy, and Army clinical sites around the world prior to consideration for broader dissemination throughout the MHS. The proposed practice change should be able to be implemented within a six-month timeframe, which is the minimum amount of time for health care professionals at the pilot sites to complete training, execute the practice change, and for the PBI Network to evaluate the impact.

Each proposal will be formally evaluated by an interagency work group using a process adapted from the National Institutes of Health scoring system. The following weighted evaluation criteria will be used:

  • Established Need (25%): nature of the problem, including service/implementation gaps, and document the extent of the need
  • Mission Alignment (25%): The solution aligns to the Defense Health Agency (DHA) and Defense Health Clinical Care (DHCC) missions. Click our strategic plan which outlines our mission.
  • Quality of Evidence (25%): Quality of evidence presented, expected to be from at least one well designed, adequately powered, randomized controlled trial or quasi-experimental study, published in a peer reviewed journal
  • Readiness for Dissemination (15%): Associated resource(s)/product(s) for the practice change initiative are in final or near final form and have been utilized with at least one population
  • Sustainment Plan (10%): Articulation of a plan for sustainability of practice change post pilot testing  

All proposals will be vetted for compliance, relevance and feasibility by the PBI Network team upon closing of the proposal submission window. Once vetted, the proposed interventions, along with the body of evidence supporting them, will then be reviewed, scored and ranked by psychological health and implementation science subject matter experts serving on the Practice Change Prioritization Work Group. The ranked list of proposals will be reviewed by the DHA Mental Health Work Group – a group consisting of DHA and DoD leadership and the Directors of Psychological Health of the Services – for final selection of the pilot to be implemented. More information on the PBI Network, including a detailed description of the FY2018 pilot selection process and timeline, can be found on the PBI Network’s webpage

Applicants can expect to be notified of the final selection decision by Jan. 31, 2018. Any questions regarding your application should be directed to: U.S. Public Health Service Lt. Cmdr. Jorielle B. Houston, Ph.D., Chief, Practice Based Implementation Network or Army Maj. Aimee C. Ruscio, Ph.D., Psychologist, Subject Matter Expert, at usarmy.dhcc-pbi-network@mail.mil.

Interested parties are invited to participate in a Proposal Submission Question & Answer teleconference 3-4 p.m. (ET) Sept. 22, 2017. Dial: 1-888-989-4344, Participant Passcode: 5334474#.

Submission of an application indicates consent to the review process. 

DHCC and the PBI Network do not award contracts, provide research grants or offer other forms of financial support.

If you are seeking funding, visit:

Form page for US Army Medical Research Acquisition Activity (USAMRRA) http://www.usamraa.army.mil/pages/BAA.cfm

General USAMRRA page: http://www.usamraa.army.mil/

For grant announcements, please visit: www.grants.gov.

DHCC and the PBI Network do not purchase programs, services or products through this submission process.

FY2018 Pilot Selection Process

  • Call for Proposals opens
  • Call for Proposals closes
  • Proposal compliance checks
  • PCPWG scoring and prioritization
  • MHWG reviewing
  • Final selection of pilot by MHWG
  • Sept. 6, 2017
  • Oct. 12, 2017
  • Oct.-Nov. 2017
  • Nov.-Dec. 2017
  • Dec. 2017
  • Jan. 2018

 

Download the Pilot Proposal Submission Form.

Pilot Proposals FAQs

Are non-military organizations able to submit a proposal?

Yes. Any organization may submit a proposal for an evidence-based intervention that aims to advance the quality, efficiency and/or access to psychological health services for our service members, veterans and their families.

What kind of pilot are you looking for?

We are looking to translate recent research findings with strong evidence for an implementation pilot in outpatient mental health clinics in military treatment facilities across DoD. We do not conduct effectiveness studies, but rather seek an evidence-based proposal to select to further evaluate as an implementation study to better understand feasibility for the military treatment environment.

Where do I submit my proposal?

Please submit proposal packets, including supporting documentation, to the U.S. Public Health Service Lt. Cmdr. Jorielle B. Houston, Ph.D. or Army Maj. Aimee C. Ruscio, Ph.D., at usarmy.dhcc-pbi-network@mail.mil.

When are the application packets due?

Application packets are due to the PBI Network team by 11:59 p.m. (ET) Oct. 12, 2017.

Are there any financial obligations or financial awards during the proposal application process or program implementation processes?

No. The DoD PBI Network will not ask you to provide payment or financial information of any kind before, during or after the pilot selection process, nor will DoD provide any financial awards of any kind to any entity who submits a proposal.

Please be wary of any correspondence you may receive inquiring about money and/or finances in relationship to this process as it will not be legitimate correspondence from this office.

Where can I find the status of my application submission?

You will be notified that we have received your packet within two business days of your application submission. If items are missing or clarification is needed, a member of our team may reach out during the compliance checks.

If your proposal is selected for review and ranking by the DoD Practice Change Prioritization Work Group (PCPWG) in November, you will be notified and asked to have a representative available in December to answer questions about the submitted proposal during the proposal review meeting.

What is the proposal selection process?

All proposals will be vetted for compliance, relevance and feasibility by the PBI Network team upon closing of the proposal submission window. Once vetted, the proposals will then be reviewed, scored and ranked by federal government psychological health and implementation science subject matter experts serving on the PCPWG. The ranked list of proposals will be reviewed by the Defense Health Agency’s Mental Health Work Group for final selection of the pilot to be implemented.

Applicants can expect to be notified of the final selection decision by Jan. 31, 2018.

What is the PCPWG evaluation process?

Each proposal will be formally evaluated by an interagency work group using a process that was adapted from the National Institutes of Health scoring system. The following evaluation criteria, outlined on the proposal form will be used:

  • Established Need

  • Mission Alignment

  • Quality of Evidence

  • Readiness for Dissemination

  • Sustainment Plan

What should I expect if my proposal is selected for implementation?

Once a proposal is selected, the PBI Network team will contact the selected applicant to initiate the implementation planning process. You should plan for a member of your team to be available for the duration of the project to assist the PBI Network team with implementation tasks, including, but not limited to, development of the implementation plan, implementation support resources, and data collection tools.

Please note that the DoD PBI Network team holds ultimate responsibility for implementation of the proposed pilot in the MHS clinical setting, including, but not limited to providing personnel to facilitate implementation, and corresponding with DoD representatives.

Who should I contact if I need further assistance with my application?

Any questions regarding your application should be directed to: U.S. Public Health Service Lt. Cmdr. Jorielle B. Houston, Ph.D., or Army Maj. Aimee C. Ruscio, Ph.D. at usarmy.dhcc-pbi-network@mail.mil.

A recording of the Proposal Submission Question & Answer teleconference will be available for download on this page

http://pdhealth.mil/research-analytics/dodva-pbi-network/call-proposals-fiscal-year-2018.

For more information, visit the PBI Network webpage, the Deployment Health Clinical Center website, or the Defense Health Agency and Military Health System website.